#### 1. Introduction

UseCodify values your privacy and is committed to protecting personal data. This Privacy Policy explains how we collect, use, and safeguard information. It applies to:

- UseCodify Ltd (UK) — Registered in England & Wales (Company No. 16249936)
- UseCodify India (OPC) Private Limited — Registered in India (CIN: U62013TN2025OPC180906, GSTIN: 33AADCU8528M1ZW)

Where appropriate, data may be shared securely between these entities to fulfil services.

#### 2. What Data We Collect

We collect a small set of personal and non-personal data depending on your interaction with us.

Types of data we collect and how we use them
Type of Data | Examples | Purpose
--- | --- | ---
Contact Info | Name, email | Respond to inquiries, project updates
Usage Data | Pages visited, session time | Website optimization
Client Project Data | Documents, logos, assets | Service fulfillment

Sensitive data: We do not collect sensitive personal data such as religious, medical, or government ID info unless explicitly provided and with additional consent.

#### 3. Cookies

We use cookies to improve your browsing experience. You can manage cookie preferences at any time via our cookie banner.

Cookie types and purposes
Type | Purpose | Consent Required
--- | --- | ---
Necessary | Basic site functions (navigation, security, essential features) | No
Functional | UX tools, live chat, user settings | Yes
Analytics | Understand visitor behaviour and performance | Yes
Performance | Site load metrics, technical diagnostics | Yes
Advertising | Retargeting, personalised content | Yes

If you decline non-essential cookies, features dependent on them (for example some chat widgets or personalised content) may be limited.

#### 4. Data Storage & Protection

We apply industry-standard controls to protect data in our care, including:

- Encrypted storage via GDPR-compliant providers (Google Workspace, Zoho Mail, Stripe, AWS)
- Access control limited to authorised personnel
- Two-factor authentication (2FA) and secure password policies enforced

#### 5. Sharing Data

We share personal data only with trusted, GDPR-compliant third parties to provide services:

- Google (Drive, Analytics, Email)
- Stripe (Payment processing)
- Hosting: Netlify, Namecheap, Hostinger
- Internal teams at UseCodify India (under UK entity’s control)

#### 6. Your Rights (GDPR & UK Data Protection Act)

You have several rights under data protection laws, including:

- Request access to your data
- Ask for data correction or deletion
- Withdraw cookie consent
- File complaints with the UK ICO or relevant Indian authority

Support contacts: Email: he***@*******fy.com or us************@***il.com

#### 7. Subprocessing by UseCodify India

Some data may be processed by UseCodify India (OPC) Private Limited when providing development, design or infrastructure support under UseCodify Ltd’s instruction. Safeguards include:

- Standard contractual clauses
- Data minimisation and purpose limitation
- Encrypted communication channels

#### 8. Contact Information

UK: UseCodify Ltd
2nd Floor College House, 17 King Edward’s Road, Ruislip, London, HA4 7AE, United Kingdom
Email: he***@*******fy.com
India: UseCodify India (OPC) Pvt Ltd
Email: us************@***il.com

#### 9. Changes

We may update this policy. The latest version will always be available on our website. We will notify you of major changes where required by law or contract.

#### 10. Payment Terms, Final Payment Deadline & Revisions

##### 10.1 40/60 Payment Plan (Deposit + Final Payment)

If the Client chooses the 40/60 payment plan (40% deposit up front and 60% on preview), the 40% deposit must be paid before work begins. When UseCodify provides the preview of the completed website, UseCodify will issue a final payment link for the remaining 60%.

If the Client does not pay the remaining 60% within 1.5 weeks (10 days) from the date the final payment link is sent, UseCodify may cancel the project. In the event of cancellation under this clause, the initial 40% deposit is non-refundable, as it covers developer time and work performed up to that point.

##### 10.2 Revisions (Included & Paid)

Whether the Client chooses full upfront payment or the 40/60 plan, the Client is entitled to two (2) complimentary revision rounds after UseCodify presents the preview. If the Client approves the preview “as-is” on first presentation, those two complimentary revisions will remain available for the Client to request later. Any revision requests beyond the included two rounds will be treated as paid services and must be purchased separately.

##### 10.3 Revision Scope Limit

Revisions covered under section 10.2 are limited to changes affecting no more than twenty-five per cent (25%) of the website’s content (measured by pages, sections, or equivalent scope). Revision requests that would modify more than 25% of the site are likely to be considered a redesign and will be treated as a separate paid engagement (with additional fees and timelines).

##### 10.4 General

All paid revisions require prior written approval and agreement on scope and price. UseCodify reserves the right to determine whether a requested change qualifies as a complimentary revision under this policy or as a redesign requiring a separate agreement.

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